Effective worksite inspections reveal all possible problems, including those that are not immediately obvious. They follow through corrective actions to closure and efforts lead to an improvement in safe and environmental performance. If your organization relies on inspections to discover and fix hazardous conditions, you must know the current best practices which include the use of safety inspection software. Below are tips for more effective inspections at work sites:
Have a Standardized Inspection Process
Standardizing your inspection process and following the standards each time will lead to higher-quality data and better results. And as inspectors become more efficient over time, your organization will save money and time. The benefits of standardization are evident in terms of efficiency and how standards reduce ambiguity and guesswork. Standardizing your inspection process provides inspectors a clear framework on how to complete a certain task to a certain level of quality.
Automate Data Entry
Entering data manually can result in errors because of illegible writing on forms, making a simple typographical mistake, or misinterpreting comments. Regardless of the cause of errors, your organization runs the risk of making poor decisions when you have inaccurate data that result from human error.
You can avoid this issue by eliminating the need to rekey data from paper forms. Use web-based inspection forms that allow the entry of data into the system at the time of inspection. You can easily accomplish this by using inspection software. Just like safety audit software, inspection software automates data entry for a more efficient inspection process.
Take Advantage of Mobile Assessment Applications
Using mobile applications to perform inspections lead to more completeness and richer data. Mobile apps guide inspectors through the process to make sure forms are filled out completely. Also, inspectors can take photos, record videos and audio, and sync them directly between their phone and the main office. And by having the right information at their fingertips, inspectors can complete inspections to industry standards and regulations. This helps your company avoid possible non-compliance penalties and increase the safety of your workplace.
Expand Employee Involvement in the Inspection Process
Some inspections don’t have to be completed by your EHS team or a high-level supervisor. To effectively complete Inspections like quality check or maintenance, ensure they are carried out by an individual who has direct knowledge of the equipment, work procedures, and process involved. Mobile apps can easily expand employee involvement in the inspection process to generate valuable insights that might have otherwise been missed. Also, when you assign inspections at the facility level, you significantly minimize administrative and travel time.